Seminar 2

From the first seminar, I have started to resaerch all the job roles for the commercial team and researched key sources of income, a price policy and how are budget will be spent.
So far in seminar 2, we had to create a stakeholder mappin involving every group that would have an influence on our even e.g. participants, host organisations, host community, sponsors, media, co-workers. For each of these people we had to write what their expectations of this event would be. e.g. participants would expect a presentation to know exactly what exactly their money is being used for. Also host organisations would look to benefit from this throught the fund raising and will give them awarness through the media, they also have a reputation to uphold. The host community will expect the event organisers to control the noise issues, traffic control.














Participants would also want the sponsors to be ethical to the event.
We also created an heriachal chart, with responsibilties which where held my all of us in the group.

we had to to identify exactly wot kind of event this was, so we decided it was an hallmark event, which the content would be political and sate as the christian aid support fair trading, and as christian aid is an international organisation we decided the hosts will be international and we where thinking maybe a member from each country that are participating could represent their country for this unique event.

In the seminar, we also talked about the 5W's, where, why, who and what.
WHERE - this was to see if the venue meets the needs for accessibilty comfort and afordability. Also does the venue represent the best compromise between the organisation and the participants needs. Where is the venue? Does it appeal to the audience? disabled people? Cost?
WHY - This was to see the importance and viability of the event. who's needs does the event fufil. Why is the event needed.
WHO- Stakeholders, external and internal customers, external customers could be people who might not attend but can still donate and how will they be able to donate to the charity cause.
WHAT - Elements and resources that we need to make our event unique. Does it match needs & expectations of the audience (whole of stake holders)
WHEN - When is it taking place? Is it realistic? Is the date imposed? Is it going to work with the weather, if not is there an alternative plan?
During the seminar we also tested the event concept, in which we had a look ath the financial screen, marketing screen and the operational screen. This was to see if the evnt met our traget, meets audience demands, to see if the audience will respond and can the event be physically done.