LT2E05N - Seminar 3

In the lecture 3 with Tom Lunt, we discussed on running a pilot scheme of our proposed event to see where any problems will occur. Tom also showed us a stakeholder mapping example of a proposed event (diagram on seminar 2 Blog not in detail). This diagram of a stakeholder mapping was in detailed and what each Host e.g. participants, media, sponsors, host organisations e.t.c. will give the event and what their expectations of the event will be.
We also looked at the event conceptualisation. It talks about the general process and the scouts. The general processes were the question proposed e.g. idea of objective. The scouts were the answers to the general process e.g. To raise funds.
In seminar 3, in our groups. We had already appointed a team leader from the previous seminar which would be Rishi has he had less work to parttake than the rest of us. In our group we had to identify the services required to execute our event, I have use the diagram below to demonstrate that.

Catering Agency: We need catering agency as we will be having a food and drinks so the caterers will play a big part.

Accounting consultant: Evaluate all externally reported finance information, prepare and present accounting position papers to key group stakeholders.

Security Agency: The use of security agency will be used as it is located in a exclusive venue and for the health and safety of our guests it is important to use security team.

Volunteers: They will be use to cut the cost of labour, in return volunteers will gain experience and possible internship within our organisation.

Venue: The most important thing on the diagram, without a venue, we wouldn't be able to provide an event.

Theratrical Band/Live Band - Entertainment is a key element in order for our event to run. enetertainment will include music, auctions, casino e.t.c.

Marketing Consultant - This inolves all the photography needed, press, media, PR