in week 11, we had a group meeting. In this meeting we discussed the income that we were looking to make. We identified all our fixed cost and variable costs in the budget e.g. fixed - tickets, decor. Variable - staff, convention e.g. entertainment, gifts, off-site events.
We also discussed costs which might become semi fixed, in other words, we might have to make extra provisions e.g. furniture, cutlery.
Wednesday, 9 May 2007
Thursday, 3 May 2007
LT2E05N - Seminar 10
In week 10, we had to conduct a risk assesment for our event. The reason for creating a risk assesment is to evaluate any vulnerabilities, threats, likelihood, loss or impact, and theoretical effectiveness of security measures. This is to determine expected loss and establish the degree of acceptability to system operations. By Seeking out all the potential hazards, we can act upon these. It is important to maintain regular checks to ensure that we comply with health and safety requirements. Conducting regular risk assessments helps protect us from the risk of fines or being sued by an employee or any of our guests.
To evaluate the risk assesment in our event, we followed the five steps in the leaflet given out my Tom Lunt on webCT.
• Identify the Hazards
• Decide who could be harmed and how
• Evaluate the risk and decide on precaution
• Record Our findings and implement them
• Review our assesment and update anything that is neccassary
To evaluate the risk assesment in our event, we followed the five steps in the leaflet given out my Tom Lunt on webCT.
• Identify the Hazards
• Decide who could be harmed and how
• Evaluate the risk and decide on precaution
• Record Our findings and implement them
• Review our assesment and update anything that is neccassary
Wednesday, 2 May 2007
LT2E05N - Seminar 9
In our groups for week 9, we done individual work in which we had to find out the prices for the budget. My research was to find out about how much it would cost hire a portable casino for the night. I began by searching places on the net that offered portable casinos with croupiers, I found it was expensive to rent them with croupiers. I rang up a company (ace of spade casino), I spoke to one of their assitants and she gave me some information on how much it would cost to rent it out for an event.
2 tables = £1000 inc. V.A.T (3hrs period)
Additional Tables (first 2 tables) = £250 each inc. V.A.T
Additional 3rd table = £200 inc. V.A.T
These prices does not include croupiers, meaning we would have to train a staff to parttake in this activity.
2 tables = £1000 inc. V.A.T (3hrs period)
Additional Tables (first 2 tables) = £250 each inc. V.A.T
Additional 3rd table = £200 inc. V.A.T
These prices does not include croupiers, meaning we would have to train a staff to parttake in this activity.
LT2E05N - Seminar 8
In seminar 8, we had a group meeting which consisted of myself, Rishi and Eva. We discussed all the different expenditures for our event. We worked out in our group all the areas that we need to spend our budget on and researched how much each would cost as homework.
Apart from the venue (which was free), we had to find out the prices for all our costs and see how much we will need from sponsors e.t.c.
Tuesday, 24 April 2007
LT2E05N - Week 7
In Seminar 7, we didn't have much of a seminar as most people were finishing of their assesment to hand in. Although in this week seminar we covered budgeting and financial control from tom's lecture.
Thursday, 15 March 2007
LT2E05N - Seminar 4
In Week 4, we researched more about our proposed event which was now christian aid. We had a look situational analysis. Internal factors such as strength and weaknesses and external factors such as opportunities and threats. We done an enviromental scanning off the event using PESTEL.
politics of our organisation - christian aid stand for fair trade, helping third world countries, Conflict, HIV/IDS. Will the event be approved by its stakeholders.
Economic - Our audeince, the impact the event will have on Christian Aids economy
Social - How will the Event affect the society its taking place in. The Generation Gap of our auience we are targeting.
Technological - Technology will affect the way we propose our event, we can use latest technology such as podcasting, mp3 downloads, internet . All this can emerge the way our event is promoted.
Legal Factors - There are a few factors we would have to take to consideration when working with volunteers for example, child protection act (cbr forms). We also have to find out what lesiglation laws apply to us.
Wednesday, 14 March 2007
LT2E05N - Seminar 6
Nearly half way through our project. Everyone in the group are taking to their tasks and we added a new member to our group (Eva). She would now be joing John in the production team to take abit of his workload off. In the Seminar today, We just went over all employability tasks and made sure they were complete, Nigel also wanted to see a draft of everyones proposal and re-iterated a Gant chart to us and the importance of having one in our event. We also started of briefly a risk assesment scheduele for our event.
Thursday, 8 March 2007
Seminar 5
In seminar 5, we had to in our groups design a Work Breakdown Structure (WBS), this is used to represents all activities that will be performed at our event. The whole idea behind this was to see the event scheduele and budgets which was my job as I am in the commercial team and capturing all work that needs to be done, estimate costs for the WBS elements. John's Role (Operations Team) is to determine order and duration of WBS elements as an input into scedule and Julien's Role (Marketing Team) is to finalize promotional requirements that might be needed for the event. This also allowed us to create an event risk management plan which is the operations team and production teams job. To design a WBS, we used an example of a tricycle, we listed all the components that would be needed to make a tricycle and used sub components that would be used to make a frame or add to a full working frame e.g. 1.1 frame set---->>> 1.1.1 Handle bar ---->>>> 1.1.2 Handle Bar e.t.c.
The use of a WBS is to aggregate tasks under headings or aggregrate tasks into work groups in the organisation.
In our groups we had to create a Work Breakdown Structure on Paper and decide what event elements are needed to create our event and what sub task are needed and what element they fall under.
The use of a WBS is to aggregate tasks under headings or aggregrate tasks into work groups in the organisation.
In our groups we had to create a Work Breakdown Structure on Paper and decide what event elements are needed to create our event and what sub task are needed and what element they fall under.
Monday, 26 February 2007
LT2E05N - Seminar 3
In the lecture 3 with Tom Lunt, we discussed on running a pilot scheme of our proposed event to see where any problems will occur. Tom also showed us a stakeholder mapping example of a proposed event (diagram on seminar 2 Blog not in detail). This diagram of a stakeholder mapping was in detailed and what each Host e.g. participants, media, sponsors, host organisations e.t.c. will give the event and what their expectations of the event will be.
We also looked at the event conceptualisation. It talks about the general process and the scouts. The general processes were the question proposed e.g. idea of objective. The scouts were the answers to the general process e.g. To raise funds.
In seminar 3, in our groups. We had already appointed a team leader from the previous seminar which would be Rishi has he had less work to parttake than the rest of us. In our group we had to identify the services required to execute our event, I have use the diagram below to demonstrate that.
We also looked at the event conceptualisation. It talks about the general process and the scouts. The general processes were the question proposed e.g. idea of objective. The scouts were the answers to the general process e.g. To raise funds.
In seminar 3, in our groups. We had already appointed a team leader from the previous seminar which would be Rishi has he had less work to parttake than the rest of us. In our group we had to identify the services required to execute our event, I have use the diagram below to demonstrate that.
Catering Agency: We need catering agency as we will be having a food and drinks so the caterers will play a big part.
Accounting consultant: Evaluate all externally reported finance information, prepare and present accounting position papers to key group stakeholders.
Security Agency: The use of security agency will be used as it is located in a exclusive venue and for the health and safety of our guests it is important to use security team.
Volunteers: They will be use to cut the cost of labour, in return volunteers will gain experience and possible internship within our organisation.
Venue: The most important thing on the diagram, without a venue, we wouldn't be able to provide an event.
Theratrical Band/Live Band - Entertainment is a key element in order for our event to run. enetertainment will include music, auctions, casino e.t.c.
Marketing Consultant - This inolves all the photography needed, press, media, PR
Sunday, 18 February 2007
Seminar 2
From the first seminar, I have started to resaerch all the job roles for the commercial team and researched key sources of income, a price policy and how are budget will be spent.
So far in seminar 2, we had to create a stakeholder mappin involving every group that would have an influence on our even e.g. participants, host organisations, host community, sponsors, media, co-workers. For each of these people we had to write what their expectations of this event would be. e.g. participants would expect a presentation to know exactly what exactly their money is being used for. Also host organisations would look to benefit from this throught the fund raising and will give them awarness through the media, they also have a reputation to uphold. The host community will expect the event organisers to control the noise issues, traffic control.
Participants would also want the sponsors to be ethical to the event.
We also created an heriachal chart, with responsibilties which where held my all of us in the group.
we had to to identify exactly wot kind of event this was, so we decided it was an hallmark event, which the content would be political and sate as the christian aid support fair trading, and as christian aid is an international organisation we decided the hosts will be international and we where thinking maybe a member from each country that are participating could represent their country for this unique event.
In the seminar, we also talked about the 5W's, where, why, who and what.
WHERE - this was to see if the venue meets the needs for accessibilty comfort and afordability. Also does the venue represent the best compromise between the organisation and the participants needs. Where is the venue? Does it appeal to the audience? disabled people? Cost?
WHY - This was to see the importance and viability of the event. who's needs does the event fufil. Why is the event needed.
WHO- Stakeholders, external and internal customers, external customers could be people who might not attend but can still donate and how will they be able to donate to the charity cause.
WHAT - Elements and resources that we need to make our event unique. Does it match needs & expectations of the audience (whole of stake holders)
WHEN - When is it taking place? Is it realistic? Is the date imposed? Is it going to work with the weather, if not is there an alternative plan?
During the seminar we also tested the event concept, in which we had a look ath the financial screen, marketing screen and the operational screen. This was to see if the evnt met our traget, meets audience demands, to see if the audience will respond and can the event be physically done.
So far in seminar 2, we had to create a stakeholder mappin involving every group that would have an influence on our even e.g. participants, host organisations, host community, sponsors, media, co-workers. For each of these people we had to write what their expectations of this event would be. e.g. participants would expect a presentation to know exactly what exactly their money is being used for. Also host organisations would look to benefit from this throught the fund raising and will give them awarness through the media, they also have a reputation to uphold. The host community will expect the event organisers to control the noise issues, traffic control.
Participants would also want the sponsors to be ethical to the event.
We also created an heriachal chart, with responsibilties which where held my all of us in the group.
we had to to identify exactly wot kind of event this was, so we decided it was an hallmark event, which the content would be political and sate as the christian aid support fair trading, and as christian aid is an international organisation we decided the hosts will be international and we where thinking maybe a member from each country that are participating could represent their country for this unique event.
In the seminar, we also talked about the 5W's, where, why, who and what.
WHERE - this was to see if the venue meets the needs for accessibilty comfort and afordability. Also does the venue represent the best compromise between the organisation and the participants needs. Where is the venue? Does it appeal to the audience? disabled people? Cost?
WHY - This was to see the importance and viability of the event. who's needs does the event fufil. Why is the event needed.
WHO- Stakeholders, external and internal customers, external customers could be people who might not attend but can still donate and how will they be able to donate to the charity cause.
WHAT - Elements and resources that we need to make our event unique. Does it match needs & expectations of the audience (whole of stake holders)
WHEN - When is it taking place? Is it realistic? Is the date imposed? Is it going to work with the weather, if not is there an alternative plan?
During the seminar we also tested the event concept, in which we had a look ath the financial screen, marketing screen and the operational screen. This was to see if the evnt met our traget, meets audience demands, to see if the audience will respond and can the event be physically done.
Thursday, 15 February 2007
LT2E05N - Seminar 1
Seminar 1 - (7th feb 2007)
Although I am writing this blog now, I previously wrote it on my book but decided to put it on this blog to share with the rest of my collegues in my group.
So far, we have been split into groups in our seminars. My group consist of 3 people: Rishi, Julien, John and myself. In the first seminar, we were given a chance at the beginning to get abit familiar with eachother.
In our group we discussed the charteristics of a possible event which we would hold on behalf of christian aid, we brainstormed ideas of rasing extra money to hit the target of £50,000. We also thought of suitable candidates for sponsors at it has to be ethical to the cause e.g. church of england.
We all took up job roles in our groups so far. John is in charge of the Operations Team, his roles include making provision which would be needed e.g. catering, also operation requirements such as decor, theme, lighting.
Im in charge of the Commercial team and my roles include, identifying the key sources of income e.g. sponsors, donations e.t.c. another role that I will partake is developing a full budget of income and expenditures.
Julien is in charge of the Marketing team, his roles include devloping a marketing plan for the event.
Rishi is in charge of the Production team and his roles include indentifying the event programmes and entertainments and publishing a event schedule of how things are going to run on the day.
I've also completed the first sudent task in which I had identify my skills i possed and what skills i would like to improve on. I benefited on this task as it makes you think what exactly are you good at and what you need improving on.
Although I am writing this blog now, I previously wrote it on my book but decided to put it on this blog to share with the rest of my collegues in my group.
So far, we have been split into groups in our seminars. My group consist of 3 people: Rishi, Julien, John and myself. In the first seminar, we were given a chance at the beginning to get abit familiar with eachother.
In our group we discussed the charteristics of a possible event which we would hold on behalf of christian aid, we brainstormed ideas of rasing extra money to hit the target of £50,000. We also thought of suitable candidates for sponsors at it has to be ethical to the cause e.g. church of england.
We all took up job roles in our groups so far. John is in charge of the Operations Team, his roles include making provision which would be needed e.g. catering, also operation requirements such as decor, theme, lighting.
Im in charge of the Commercial team and my roles include, identifying the key sources of income e.g. sponsors, donations e.t.c. another role that I will partake is developing a full budget of income and expenditures.
Julien is in charge of the Marketing team, his roles include devloping a marketing plan for the event.
Rishi is in charge of the Production team and his roles include indentifying the event programmes and entertainments and publishing a event schedule of how things are going to run on the day.
I've also completed the first sudent task in which I had identify my skills i possed and what skills i would like to improve on. I benefited on this task as it makes you think what exactly are you good at and what you need improving on.
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